• Using this screen
• Details of this screen

Using the Emergency Response Plan Maintenance screen

The ERP Maintenance screen lets you keep your ERPs current. This includes the following capabilities:

• update the contact information
• update the plan details
• update the site specific details
• upload the updated ERP and applicable supporting documentation
• indicate when the annual update is complete
• indicate when a plan is no longer in effect

To update the contact information:

The contact information for ERPs should be kept as current as possible. The contact information is for the Licensee and all information should be provided.

• Type in the updated information in the fields provided in the Contact Details section of the screen.

To update the plan details:

1. Type in any updates to the name for this ERP in the ERP Name field. ERP names do not have to be unique.
2. Type in the updated distance in kilometres to the nearest urban centre in the Proximity to Urban Centre field.
3. Type in the new name of the nearest urban centre in the Name of Urban Centre field.
4. Type in the updated size, in kilometres, of the drilling EPZ, or the largest EPZ in the production EPR, in the Size of EPZ field.
5. Type in the new number of surface developments in the Total # Surface Developments field.
6. Type in the new maximum rate at which H2S can be released during an incident in the Maximum H2S Release Rate field. The release rate is in m3/s.
7. Type in the new maximum volume of H2S that can be released during an incident in the Maximum H2S Release Volume field. This volume should be in m3.
8. Type in the new highest concentration of H2S, as a percent, in the Highest H2S% field.
9. Type in any changes to the Legal Subdivision (LSD), Section (SEC), Township (TWP), Range (RG), and Meridian (M) for the surface location. For production facilities, use the location of the main facility.
10. Click on the Submit button. The Submission Acknowledgement screen will open.

To update the site specific details:

1. To add licences to this ERP:
   1. Select the licence type using the drop-down list and type in the licence number in the Search for a Licence field.
   2. Press Enter, or click on the Search button to use the Advanced Licence Search utility and select the licence of interest.
   3. Click on the Add to List button to add this licence to the list of licences attached to this ERP.
2. To remove licences from this ERP:
   • Click on the Delete link to the left of the licence you wish to remove.
3. Click on the Submit button. The Submission Acknowledgement screen will open.

To upload the ERP and applicable supporting documentation:

The Emergency Response Plan and Support Documents screen lets you upload a zip file containing the ERP and any applicable supporting documentation (D71 Application Form, ERCBH2S csv file) and include with your ERP registration. Submissions that do not contain applicable documentation or submissions that do not meet the specified format requirements are subject to closure and the licensee may be required to re-submit.

To upload the ERP and Support Documents from a file:

You must create a Zip file (.zip) that contains the ERP and all applicable supporting documentation. Only Zip files will be allowed during the file upload. There is no naming convention for the zip file, however, the documents contained within the file are to be submitted using the proper naming convention as outlined below. Here is how to upload the Zip file.

1. Click on the Browse button. The Choose File dialog box opens.
2. Navigate to the Zip file containing the documents you wish to upload and select this file.
3. Click on the Submit button. The documents will be submitted to the AER. The Submission Acknowledgement screen will open when the process has completed.

Note the ERP and Support Document file upload function can only be used once you are submitting to the AER. On the Registration screen, it cannot be used with the save function.

When submitting documentation to the AER include comments detailing the nature of the submission for new registrations and a list of all changes to the ERP for updates.

Document Naming Convention

Use these naming conventions for the documents contained within the Zip file:

ERP: [BA Code]-ERP[ERP#]-[Date] (example ABCD-ERP2100-24Jun2016)

Application Form: [BA Code]-[ERP#]-AppForm (example ABCD-2100-AppForm)

ERCBH2S CSV: [BA code]-[ERP#]-[Date] (example ABCD-2100-24Jun16.csv)The naming convention for ERCBH2S CSV files remains unchanged and can be found in the ERCBH2S User Guide on the AER Website.

The Upload Format

The File Upload accepts zip files only. The zip file is to contain the ERP document in a searchable Adobe PDF with Optical Character Recognition, an Adobe PDF copy of the D71 Application Form (for new registrations only) and the ERCBH2S CSV file (when applicable). All figures and spatial information submitted in the PDF documents must be at a scale that enables review and uses minimum 300 dpi for images.

To indicate when the annual update is complete:

Operational and supplemental information must be updated at least once a year. The review date is shown on the screen. Here is how to indicate you have completed your annual review and update.

1. Select the Annual Update Complete check box.
2. Click on the Submit button. The Submission Acknowledgement screen will open.

Annual updates are due every year on the anniversary of the initial approval date.

To indicate when a plan is no longer in effect:

1. Select the Plan No Longer in Effect check box.
2. Click on the Submit button. The Submission Acknowledgement screen will open.